Xero Accounting Software Review

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It had very outstanding bookkeeping services which allows you to easily collect, assemble and securely store all your financial documents and receipts in an easily accessible location. Xero also provides successful expenses tracking features which allows you to track all your bills, check on your accounts payable as well as having a clear view of your cash flow. Another masterstroke in Xero is the ability to integrate it with other payment gateways like Stripe which makes it possible to accept online payments conveniently. Xero also helps one have a clear understanding of your business by generating accurate financial reports which gives clear insights on the health of your business financially. Xero is an accounting system designed for small and growing businesses. Xero connects small businesses with their trusted advisors and provides business owners with instant visibility of their financial position.

It makes better use of screen space than its closest competitors and minimizes confusion with its intuitive design. Today’s leading accounting platforms offer standard security features like data encryption, secure credential tokenization and more. While human error will always play some role in security breaches, you can be confident in your accounting platform when it comes to keeping your information safe. Given that there are several invoicing software on the market, it’s worth putting in some time to research your options before choosing one for your business. We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers. Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team.

Useful Features of Xero

This accounting software enables you to track all of your projects and jobs. You can prepare quotes, estimate prices, submit invoices and then get paid. With Xero you’re able to track your time and expenses, then view your profitability on your dashboard. These tools can also track schedules and expenses for your own projects, such as redeveloping a property you own or opening a new location. Support is critically important for small business accounting website users, especially for people who start with little or no experience in bookkeeping. Xero’s global network of advisors consists of professionals who are experts in the application and can work with small businesses.

Links in the upper right take you to housekeeping tasks like approving the invoice, previewing it, and printing a PDF. Another area where you’ll do a lot of work, especially at first, is Contacts. Here, you create records for your customers and suppliers that contain both contact information and thorough financial details. Payments are due by the end of your monthly billing period based on the date you purchased your subscription.

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Accurate financial reporting and detailed analytics enable you to plan for your business’s financial health and longevity. Whether you’re sending payments to suppliers or collecting payments from clients, all it takes is one click of the Pay Now button on an invoice. QuickBooks Online also has hundreds of third-party add-on apps in numerous financial and other productivity categories.

Synopsis of User Ratings and Reviews

This section is also customizable, so you can drag and drop different sections of your dashboard to choose what shows up first. This customization is characteristic of Xero, as it’s one of the most heavily customizable software accounting tools on the market. Xero is a cloud-based accounting software that was founded in 2006 and is currently headquartered in Wellington, New Zealand. With over 2.4 million customers globally, Xero is one of the most popular accounting software companies in the world. Xero’s target audience is small and medium businesses, though they’ve recently begun emphasizing their scalability for larger businesses. Xero is a moderately advanced accounting software that’s ideal for small and medium businesses within any industry.


For growing businesses specifically, we focused on issues such as the pricing tiers, the number of integrations, and the breadth of features and tools. Xero is one of the most accessible bookkeeping platforms on mobile devices in the marketplace. The first is an overarching Xero accounting app, designed for Android and iOS smartphones and tablets. Meanwhile, there are additional mobile apps catering exclusively for the handling of business expenses and project management, called Xero Expenses and Xero Projects. All of which allow business owners to see their accounts online in real time, with the ability to distribute invoices, approve expenses, input receipts and carry out reconciliations.

We believe everyone should be able to make https://bookkeeping-reviews.com/ decisions with confidence. In terms of compatibility, you can use xero on regular computers, iPads and other mobile devices including cell phones. It can be installed and used on Windows or Mac, making it pretty flexible for national and international businesses. Small businesses can benefit from Xero’s well designed interface, which is uncluttered and easy to navigate. Many of the features of the small business packages are similar to those in the accountants packages, although they seem simplified, which makes a lot of sense.

Xero Established gets its rates from Avalara, the gold standard for sales tax data solutions, so accuracy is assured. Xero includes extensive features that make it suitable to handle complex accounting processes for small- and medium-sized businesses as well as larger ones. The software makes it easy to pay bills, claim expenses, accept payments, track projects, manage contracts, store files and more.

Customer service

We also had some difficulty in receiving our confirmation email, so it wasn’t ideal. The website itself is fine but could be slightly better organised as it can be a case of scanning through a lot of key words to find the bit you’re looking for. Users can submit case files by clicking the help icon and track the cases through the “my cases” section. There’s no live chat immediately available on the website, but users can message through their portal. It also has a podcast with over 700 episodes that users can tune into in order to troubleshoot problems. A key differentiator is that it has a secure client portal, which enables clients to log in, pay, decline or comment on invoices.

Before using the Xero integration, I was using Carry the One, I’m wishing now I could switch back, but first I need to get my accounts in order before my end-of-year audit. Support via telephone is available through Xero, however, the vendor does not offer inbound telephone support. Xero’s support team may make a call to their clients when necessary, but there is no phone number through which the company can be reached for support.

Tips for Effective Payroll Management in Xero

With the iPhone and iPad versions of the app, you can view cash flow, access customer and vendor contacts, reconcile transactions, and create invoices. The Apple Watch app allows you to see account balances and the number of new transactions. Sources of information included in this review were gleaned from the company’s website and software demos. Additionally, we studied user reviews for independent opinions on the software’s pros and cons.


There are a large number of automated expense management software that Xero allows you to pull about your business. In total, there are about 50 included reports across categories like inventory, sales, financial reports, and tax reports. This site was created to help with all things related to invoicing software and I hope it can help you with all your needs. Having your data feeds all in sync with your accounting software can directly translate to a better run and tighter business operation. It can automatically convert the current and previous fiscal year, and you can convert earlier years by purchasing one of Xero’s add-ons. Unfortunately, Xero cannot convert payroll information, closed purchase orders and quotes, or bill reference numbers.

Xero advantages

It’s useful if you have time-sensitive assets, like complex equipment that need to be regularly swapped out. Once you set up your bank account and get your feed running, you can start to match up your bank account and Xero’s balances by doing bank reconciliation. Our expert reviewers spend hours testing and comparing products and services so you can choose the best for you. New Zealand-based vendor Xero might be one of the leading players in the accounting software industry.

  • If you prefer to bill for the whole project once it’s been completed you can do so, but you can also send invoices at any time for specified time and/or expenses.
  • The long introduction may be off-putting to users who want to jump in and start working.
  • Even then you can tend to find yourself getting a little tied up in knots such is the powerful array of features on offer.

From these reports, you can identify which one of your customers is the slowest and which one has a longest-overdue invoice. If it’s a billable expense, you can assign the bill to a customer. The next time you invoice this customer using “classic” invoicing, this expense will be automatically added to the invoice. You can track the progress of your bills in the “bills to pay” page. Through this page, you can schedule your payments or set up a batch payment for multiple bills. There’s a learning curve with Xero, but using its basic features, such as invoices and bills, is easy.

With Xero, the program automatically synchronizes data with the bank, other accounting tools, the accountants, payment services, and loads of third-party apps. You can easily manage sales, purchases, bills, expenses, inventory, and payroll with just a few clicks. Xero is an excellent option for any small business owner looking for accounting software that allows collaboration with unlimited users while still keeping costs low. We also appreciate this company’s solid track record, although its customer support is a major drawback compared to some competing options. For starters, it helps you with expense tracking and tax season preparation. In addition, accounting software can assist you in setting reasonable expectations for the growth of your business.


On the right side, you can see the support and quick-add buttons. If the bank you use is already integrated with Xero, you can set up a direct feed from your bank account. The steps required to do this depend on your bank, but it’s fairly simple for most of them. You can find a guide to connecting your bank on Xero’s support page.

Based on feedback from customers, we’ve released improvements to the integration’s sales tax functionality – now supporting businesses like yours with multiple, varying VAT rates. Xero’s invoicing feature is straightforward, and customers are pleased with its ease of use. There are also many more nuances to Xero’s invoicing features than some more basic competitors offer. For example, each invoice has a history that tells you the dates the invoices were created, edited, sent to customers, and viewed by the customer. This feature is helpful so you can track whether clients have successfully received their invoices. Xero pricing begins at $11 per month and goes up to $62 per month.